7 tips for video call interview success on Microsoft Teams - Taylor Hopkinson - What are Teams?
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How to use microsoft teams for interviewing.How to prepare for a virtual interview
Private chat is ubiquitous in Teams. You can jump into a chat almost at any time from anywhere. To start a chat, click on the New Chat icon which is always present at the top of the screen. Type your message at the bottom of the screen and click send. The recipient will receive a popup banner that shows that you want to chat with them and they can reply directly in the popup.
You can jump directly into a Teams call, video chat, or add others to the chat using the icons in yellow as shown in the image above. Private chats are not visible to others in Teams and are journaled in your Teams interface so you have a permanent record of the conversations.
Of course, you can use these same features from your Teams mobile client as well for iOS and Android devices. The Calendar app in Teams will show your personal Microsoft calendar. You can create meeting requests in the Calendar app and this works well. However, you will find that it would be better to create Teams meetings in Outlook. The main reason for this is that as of the time of writing, the Teams Calendar app is not as well integrated with room and resource scheduling as Outlook.
Frequently, a team will want to meet in person and also provide a team meeting link for the same meeting so that those who are out of the office can participate. Typically, physical meeting rooms are set up in Microsoft so that a meeting request allows them to be automatically reserved. You cannot do that in the Teams Calendar app as of the time of writing. As a result, if you routinely reserve meeting rooms, create your team meeting requests in Outlook.
Fill out the Details form and click Send. Teams will add the meeting URL to the body of the message that allows attendees to join the meeting. After you complete the Details form and click Send this also happens if you create a Teams meeting in Outlook , you have some additional features that are not available until the meeting is created. The options Chat , Files , Meeting Notes , and a Whiteboard are now available which you can refer to after the meeting to see exactly what happened.
In addition, if a video of the meeting was recorded, that will also be available here. Microsoft Teams Tip: You can use the Meeting Notes feature to pre-stage meeting notes for the meeting which can be viewed and edited in real time among the participants.
Dial in-phone numbers for a meeting will be automatically added if your Office or Microsoft has an associated dialing plan. If you have a different conferencing service, your Teams admin can add dial details using the custom URLs shown in the image above.
Teams is perhaps most famous for online meetings. By default, you can invite anyone to a meeting, even if they are not members of your organization. When it's time to join, clicking on the URL in the invitation offers the opportunity to launch or download the Teams app, or join using a web browser.
The web browser experience with Teams meetings is very good and is almost at parity with the Teams app. One feature you will find in the app that is not in the browser is the ability to blur your background in the meeting. The slider in the middle causes the Background settings flyout to appear where you can select presets including blur. You can also add your own background, which can be fun.
Once in the meeting, focus will automatically shift to the person speaking. Microsoft routinely updates this focus behavior as well as the number of people that can be on the screen. Expect this experience to change over time, but overall, it works as you would expect.
Most useful in the ellipses Also, for poor bandwidth scenarios, you can disable incoming video. Team owners will see Stop the meeting and Share meeting notes on this menu. It would take a book to review all the features available in Teams meetings, but the more useful features are:.
Click on Participants to fly out the Participants Panel. From this panel, you can mute individuals, make or un-make presenters, and invite others. Type their name in the text box, or click on the links icon to copy the information to a clipboard so you can paste the information into chat for others to use , or send in an email. You can chat individually with others, with the team, or a subset of participants. The chat log is journaled so attendees can review it later. Use Share to display content from your desktop, window, or a PowerPoint presentation with the group.
When sharing your desktop, be mindful that all content on your desktop is suitable for a business meeting, as everything on your screen will be visible to all members of the meeting. This is a common way for company secrets to get exposed to users outside the company, or for you to unwittingly show others some personal details in an email or browser link that is tagged in your browser. Sharing content is a great way to collaborate in real time on a document of interest to the team.
Just open the document from Files , and paste the URL into the chat. All members of the team can, not only open and view the document, but edit it in real time as previously discussed. You just press Record on the ellipses menu only available for meeting presenters. Microsoft Stream is the service that hosts videos for Teams. You can think of Stream like a private YouTube for business. Once the recording is rendered, it will be available for review by the attendees.
The meeting owner has the option of making the recording available to the entire company. You can do this by clicking on the Chat application on the left menu, locating the entry for the recording, clicking the ellipses Changing the recording permission makes the video accessible to others but does not automatically post the video to a Teams channel.
To post the video into Teams, click on the Get link option shown in image above , then click Teams on the left sidebar, select the channel for the video, and click the Streams icon at the bottom of the screen. Paste the URL into the text box and post the video. Now you have a good idea of how to use Microsoft Teams. GoSkills offers a Microsoft Teams course that takes a more in-depth look at these topics.
It takes a deeper dive into Teams meetings, co-editing of documents, and provides an overview of Teams administration, as well as the mobile application, making calls, and Meet Now. Get your team up to speed with access to GoSkills' award-winning course library and learning management system.
Try it for free today. Brett is a professional technical storyteller, speaker, trainer, and author with expertise in Microsoft technologies like Office and Azure. Employee recognition is a key driver in carving out a healthy and sustainable company culture. Learn how fostering authentic employee engagement with your team can positively impact your business.
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What are Teams? Accessing Teams There are three ways to access Teams. Exploring Teams The Teams interface takes a little exploring to get used to. Left sidebar menu The left sidebar menu of the Teams interface holds icons for different major work areas in Teams. Test the audio, the video and internet speed.
Does the background look ok? How is your positioning? What about your body language? Try not to fidget or move your hands too much, this can be distracting, and can interfere with the microphone. Be prepared in advance.
Ask the interviewer for a number to call, should you run into difficulty. Apologise, but make sure you proactively offer a solution — to call them and continue by telephone, or to reschedule. Good luck! See all our latest renewable energy jobs. Subscribe to get the latest renewable energy vacancies in a weekly email to your inbox. Email me jobs. Find us on social media. Linkedin Twitter Facebook Youtube.
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